Provenly does one job: it gets your H&S documents acknowledged by the right people, and keeps a record of every sign-off that holds up. It works in three steps — upload your documents, assign them to your team, and prove they've been read and signed.
The proof builds in the background as people confirm, so by the time anyone asks "can you show me?", the answer's already there.
Most managers set it up themselves in under an hour — no training day, no consultant, no IT project.
Drop in your policies, risk assessments, procedures and toolbox talks as PDFs — the files you've already got, exactly as they are. There's nothing to rebuild and no template to squeeze into. If you can attach it to an email today, you can upload it to Provenly.
When a document changes, upload the new version. The old one doesn't vanish: it stays locked, just as it was, to everyone who already signed it — so you always know which version each person actually agreed to, not only the latest one.
Add your team in one go — paste a list of names and emails, or import a spreadsheet (CSV or Excel). Group people by role, site or shift, and assign a document to a whole group in a single click. When someone new joins, drop them into their group and they automatically pick up everything that group is meant to have — nobody slips through because you forgot.
Not sure which groups a document applies to? Provenly can suggest them for you. You stay in control and make the call.
Everyone you assign gets an email, logs in, reads what's theirs, and ticks to confirm. Provenly spaces the requests out so nobody opens their inbox to a wall of twenty documents — and it sends the reminders itself, then flags the stragglers to you only once they're overdue. You're not the one doing the chasing.
One screen shows you the whole picture: every document, who's read and signed it, who's still outstanding, and who's overdue. No spreadsheet to reconcile, no sent-items to dig through — you can tell at a glance whether you're actually on top of it.
Underneath, Provenly is building the record. Every sign-off is written once and can't be edited afterwards. Each one captures the time, who confirmed it, the device and network they confirmed from, and the exact version of the document they saw. The whole log is cryptographically chained, so if anything were altered anywhere, it would show.
That's the part the big suites tend to skip. They'll tell you a document was sent — but not prove what each person actually saw and agreed to, in a record that can't be quietly rewritten later.
When your health & safety consultant visits, give them their own read-only login. They can see every document and the full sign-off history across your business — so they review it in advance, and the visit becomes a conversation, not a paperwork hunt.
Provenly is built for real workforces, not just the people at a desk. Here's how each person gets set up and signs in — including what happens when someone doesn't have a company email, or isn't confident with tech.
You sign your business up yourself — no demo to book — and invite your managers by email. Because you can change documents and see everyone's records, you sign in with a password and a quick second step (a code on your phone), so the people with control are always verified.
Two-step sign-in — always onYou add them in seconds; they get an invite, confirm who they are, then sign in however suits them — a password, or a one-tap magic link with nothing to remember. It all works on the phone already in their pocket. No app to install.
Magic link or passwordNo email, no problem. Provenly gives you a printed slip with a QR code for each person — they scan it, set a password, and they're in. Nobody gets left out because they're not online, and you stay their point of contact.
Most never touch a password — they tap the magic link in their email and they're reading. For anyone off email entirely, the QR slip is as simple as scanning a menu in a café. Provenly sends the reminders; you're not chasing.
That's exactly what the no-email path is for. You generate a slip per person, hand it over, and they're set up on their own phone in under a minute — the same locked sign-off lands in your record either way.
Because everyone signs in as themselves, every sign-off in your record is tied to a named, verified person — not just "someone on the office wifi." That's what turns a tick into proof.
The work lands on you, not your team. They get a link, read what's theirs, and tick to confirm — on their own phone, no app to install. The first time, they just confirm who they are. Here's exactly what that looks like, using a risk assessment.
Real screens land here before launch — these are stand-ins for layout.
Most H&S tools try to cover everything — HR advice, insurance, the lot. Provenly deliberately doesn't. It does the one thing those suites treat as an afterthought: getting your documents acknowledged and keeping the evidence straight.
The things managers actually ask before they start.
Most managers are up and running in under an hour. You upload your existing PDFs, add your team from a list or spreadsheet, and assign — there's no implementation project and no one to wait on. You can start with a single policy and one group, then build it out as you go.
No. Provenly takes your existing documents as PDFs, exactly as they are — your current policies, risk assessments and procedures. There are no templates to fill in and nothing to reformat. If you can attach it to an email today, you can upload it.
Yes. Paste a list of names and emails, or import a CSV or Excel file, and your whole team is in. Group them by role, site or shift, and you can assign documents to an entire group at once rather than one person at a time.
They can still take part. For anyone without a work email, Provenly gives you a printed slip with a QR code to hand over — they scan it on their own phone, set a password, and they're in. Their sign-offs land in the same record as everyone else's, so nobody's left out of the evidence.
Yes. Most people never set or remember a password — they tap a magic link in their email, read the document, and tick once to confirm. It's mobile-first and there's no app to install. You stay their point of contact, and Provenly sends the reminders so you're not chasing.
Provenly is being built in the open, with a small group of UK businesses. Join the early-access list and we'll let you know the moment you can get in and set it up yourself — no card, no sales call, no obligation.
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